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How To Ensure Compliance In The Workplace

Ensuring compliance in the workplace can be challenging. You understand documenting policies and procedures is key, but what do you do when nobody is reading them or certain processes are being ignored?

It’s easy to be overwhelmed when looking after the compliance of your business. If you’re running every aspect of your programme on your own without the help of software, that means it’s up to you to not only keep up with changes, but to implement the changes, monitor their results, and make sure everyone is on board.

Here at 3t Transform, we recognise the challenges of the regulatory maze of compliance policies and procedures. We arm you with the right tools to aid you in the successful enforcement and implementation of compliance in the workforce. In this blog, we’ll provide 3 tips to help you do just that.

Tip 1

Documenting policies and procedures is key – Establish your procedures and policies and put them into writing, so you can continually tweak them over time. Make sure your employee handbook thoroughly addresses your employee policies and processes and does not become outdated.

Tip 2

Consistently apply your policies and procedures – Making sure everyone in your organisation adheres to policies and procedures is key. Using training assessments and certifications can ensure every member of your team is up to date, as they all have to pass each one in order to do their job.

Tip 3

Don’t forget regular compliance audits – Audits bring to light any gaps or bottlenecks in your compliance plans. Scheduled compliance audits force your entire organisation to make sure its procedures and processes are current and compliant, and as a result stimulate the right ways of working.

4 ways an LMS can resolve your compliance issues.

For industries that require mandatory certifications, keeping track of those who have successfully completed each course is imperative. Thankfully, the increasing availability and adoption of an LMS, has made these issues far easier to overcome. We can help you:

Course content delivery – Whatever way you choose to learn, an LMS provides a reliable source where learners can access the course content they need. Given the importance of tracking compliance training, the Transform LMS is fully SCORM compliant, as is all of our learning content.

Track course completion and understanding – Having access to comprehension-level reporting is particularly valuable in the compliance space. A lack of understanding can seriously hinder the adoption of new behaviours – a frequent requirement as legislation continues to evolve.
Use tools and software to help simplify compliance – the right tools can make compliance easier. Manual data entry, paper copies, and copying and pasting are much more likely to introduce errors than using software, like Transform, designed to handle compliance paperwork.

Reinforce regular retesting – Emphasising your compliance procedures and polices by making training a regular event is one of the best ways to familiarise your team with what is expected of them. By doing this, procedures are always fresh in their minds, reinforcing good habits and reducing the risk of employee data breaches.

Automate alerts for most of the certification management and retraining processes – With the help of an LMS, you can ensure compliance training is completed on time, every time, with convenient, customisable, and trackable automated reminders and notifications. The platform will alert you when certifications run out or courses need to be renewed, reducing the amount of administration required.

These features take the manual work, and resulting headaches, out of delivering compliance training. While we can’t tell you exactly how to ensure employees comply with your compliance policies and procedures in just one blog post, we would be happy to speak with you about specific questions.